Free template
Auto repair estimate template
Fill in the vehicle, parts, and labour and the estimate builds itself as you type. Print it or save it as a PDF - or clear every field first and print a blank form to fill in by hand at the counter.
Your shop
Customer & vehicle
Parts & labour
Terms
Nothing you type here leaves your browser - there is no account, and the form is not sent anywhere. Clear the fields and print to get a blank version you can fill in by hand.
Northside Auto Service
14 Mabini Street, Quezon City
0917 555 0142
REPAIR ESTIMATE
No. EST-2041
Date
Customer
Marisol Reyes
0918 555 0199
Vehicle
2019 Toyota Vios 1.3 E
Plate ABC 1234 Odo 78,420
| Description | Type | Qty | Unit | Amount |
|---|---|---|---|---|
| Front brake pads (set) | Parts | 1 | ₱2,400.00 | ₱2,400.00 |
| Brake disc resurfacing | Labour | 2 | ₱600.00 | ₱1,200.00 |
| Brake fluid DOT 4 | Parts | 1 | ₱450.00 | ₱450.00 |
| Labour - brake service | Labour | 2.5 | ₱500.00 | ₱1,250.00 |
- Parts
- ₱2,850.00
- Labour
- ₱2,450.00
- Subtotal
- ₱5,300.00
- Tax (12%)
- ₱636.00
- Estimated total
- ₱5,936.00
Estimate only. Additional faults found during teardown will be quoted for approval before any further work starts.
This estimate is valid for 14 days from the date above.
Customer approval & date
Service adviser
What separates an estimate that holds up from one that starts arguments
Most disputes in a repair shop are not about the quality of the work. They are about a number the customer did not expect, and they almost always trace back to something the estimate left vague.
Itemise parts and labour separately. A customer looking at one lump sum has nothing to reason about and will assume the worst; the same customer looking at a brake pad set at one price and two and a half hours of labour at another can see exactly what they are buying. It also protects you, because the labour line is the one people forget they agreed to.
Put the validity period on the document. Parts prices move, and an estimate with no expiry is a price you have promised indefinitely. Fourteen days is enough for a customer to decide and short enough that a supplier increase is your problem only briefly.
Say in writing what happens if you find more work once the car is apart. Teardown surprises are normal in this trade; the argument comes from the customer meeting the surprise on the final bill rather than on the estimate they signed. One sentence covers it, and it belongs on the form rather than in a conversation nobody wrote down.
And keep the estimate as a separate document from the invoice you bill from. Being able to lay the two side by side and show that the final figure matches what was approved is worth more than the small amount of duplication it costs you.
Common questions
What should an auto repair estimate include?
Your shop's name and contact details, an estimate number and date, the customer and their vehicle including plate and odometer reading, every part and labour line itemised with quantity and unit price, subtotals for parts and labour separately, tax, and the total. A validity period and a space for the customer to sign their approval matter more than most shops think - they are what turn an estimate into an agreed scope of work.
What is the difference between an estimate and an invoice?
An estimate is issued before the work and prices what you expect it to cost; an invoice is issued after and bills what it actually cost. Keeping them as separate documents is what lets you show a customer that the final figure matches what they approved.
How long should a repair estimate be valid?
Fourteen to thirty days is typical. Parts prices move, and an open-ended estimate leaves you honouring a figure you quoted before a supplier increase. Print the validity period on the document rather than relying on the customer remembering it.
Should parts and labour be listed separately?
Yes. Customers query totals far less when they can see which portion is parts and which is your time, and separating them makes it obvious why a job with a cheap part still costs real money. It also makes your own margins legible - parts and labour rarely earn at the same rate.
What if you find more work once the car is apart?
Say so on the estimate itself, and get approval before continuing. The line most shops use is that additional faults found during teardown will be quoted separately for approval - it sets the expectation before the disagreement rather than after it.
Is this template free to use commercially?
Yes. Fill it in, print it, or save it as a PDF from your browser's print dialog and use it in your shop. Nothing you type is sent anywhere - the form runs entirely in your browser.
When the paperwork outgrows a printed form
A template is the right tool for a handful of jobs a week. Past that, the thing you actually want is the history - what this plate number had done last time, which estimates turned into work and which did not, and what you quoted for the same job three months ago. Smapey's auto repair shop software keeps job orders, parts and labour, and service history by plate, and there is a motorcycle version built around two wheels.
Keep Exploring
More from Repair Shop Software
Guides and tools to help you make the most of Repair Shop Software.
Motorcycle Repair Shop Software
Built for two wheels - chain and sprocket, valve adjustment, and oil due at 2,000 km.
Repair Shop Software Guide
Set-up to payout, in the order you will actually meet it.
Invoicing for Auto Repair
Billing a repair job - quotations, itemised invoices, and payment tracking.