Boarding House Management System

Features

Everything a Philippine boarding house needs

From room setup to monthly billing, Smapey Boarding House Manager keeps your property running without paper records or scattered spreadsheets.

Visual Room Cards

Every room is a card showing exactly who's inside and which beds or slots are free. Move tenants in, transfer them to another room or bed, swap two tenants, or move them out - all without leaving the page.

Bed-Level Tracking

For bedspace rooms, add named beds (Lower A, Upper A) each with its own rate. Charge more for lower decks, see which exact bed is vacant, and fill it in one click.

Tenants & Ledger

Full tenant profiles plus a one-click Ledger per tenant - original move-in date, deposit status, every stay and transfer, and a month-by-month payment table with running totals. A statement of account, always ready.

Rent Billing

Generate a month's bills in one click - each tenant's due date follows their own move-in day. Record full or partial payments via Cash, GCash, Maya, Card, or Bank Transfer; balances and overdue flags update automatically.

Utility Billing

Enter a whole month's water and electric in seconds with Quick Fill - your rooms listed, just type the amounts - or import from an Excel template. Itemized per room, clearly separated from rent.

Maintenance Tracking

Log every repair (leaks, busted outlets, pests) with category, priority, and status. Track jobs from Open to Resolved and record repair costs so you know what maintenance really costs each month.

QR Issue Reporting

Print a QR code poster for each room. Tenants scan it with their phone (no app, no login) and report issues with photos straight to your Maintenance page. They also see what's already been reported and its status, so you don't get the same leak five times.

Email Billing Statements

The moment you create bills, every tenant with an email gets a clean statement: rent, their share of utilities, total, and due date. In shared rooms, utilities are split per tenant with the math shown - no more 'magkano ulit ako?'.

Tenant Payment Reporting

Print the room's payment QR beside your GCash QR. Tenants scan, see their exact balance for the month - rent plus their split of each utility - pay, attach a screenshot, and tap 'I Paid My Bill'. You get a live Payments Inbox; one tap verifies it and posts to the right bills automatically.

Occupancy Dashboard

See total rooms, active tenants, occupancy rate, overdue count, open maintenance, rent collected, and utility collected - all on one dashboard. Monthly revenue trend chart included.

Stay History

Every move-in, transfer, swap, and move-out is a permanent record - who lived in which room and bed, for how long, at what rate, with deposit status. Your paper trail for disputes, always intact.

Cashflow & Expenses

Your cashbook, automated: rent, utility payments, and deposits flow in by themselves; log repairs and expenses in seconds. One chronological ledger with a running balance and a monthly Money In / Out / Net summary.

Secure & Isolated

Each boarding house gets its own isolated data space. Your tenant records, billing history, and occupancy data are never shared with anyone else.

How it Works

Up and running in minutes

01

Set up rooms & beds

Add each room with a name, floor, and monthly rate. For bedspace rooms, add named beds with their own rates - lower deck, upper deck, whatever your setup is. Takes about 5 minutes.

02

Move tenants in from the room card

Create tenant profiles once, then click any vacant bed or slot to move someone in. Occupancy, rates, and deposits are tracked automatically - and each room's QR poster lets tenants report issues.

03

Generate bills & collect payments

Enter utilities with Quick Fill, hit Generate, and every tenant gets an emailed statement automatically. Tenants scan the room's payment QR to see their exact balance and report what they paid; you verify it from the Payments Inbox in one tap, and the Cashflow page shows exactly what came in, what went out, and your net for the month.

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