Boarding House Management
and Billing System
Smapey combines boarding house management and billing in one system — rooms, tenants, rent bills, utility bills, payment tracking, and overdue alerts. Built for Philippine landlords who want the whole operation in one place.
What is a boarding house management and billing system?
A boarding house management and billing system combines two things that most Philippine landlords still handle separately: (1) managing their property — rooms, tenants, occupancy — and (2) billing tenants for rent and utilities every month.
When these two things are in the same system, everything connects automatically. A tenant is assigned to a room — their billing details are already there. They move out — the room is freed and billing stops. They pay a bill — the payment is recorded against their account instantly.
Smapey is exactly that: a combined boarding house management and billing system that keeps every room, tenant, and payment connected — so you always know the full picture without manually reconciling records.
Billing features built for boarding houses
Every billing feature is designed around the way Philippine boarding houses actually collect rent.
Monthly Rent Billing
Generate a rent bill for each tenant at the start of the month. Set the amount, due date, and payment method. The system tracks the balance automatically.
Utility Billing
Create separate electricity, water, or internet bills per tenant per month. Utilities are clearly separated from rent so tenants always understand what they owe.
Partial Payment Support
Record partial payments on any bill. The remaining balance is tracked automatically — no manual calculations needed.
Overdue Bill Alerts
Every overdue rent bill surfaces on the dashboard with tenant name, room, amount, and due date. You always know who hasn't paid without having to check manually.
Revenue Dashboard
See rent collected and utilities collected this month — plus a 6-month stacked bar chart showing rent vs. utility revenue trends.
Tenant-linked Bills
Every bill is linked to a specific tenant and tenancy. Payment history is stored per tenant — you always have a complete record for any dispute or query.
How the billing system works
Set up rooms and assign tenants
Add your rooms once. Assign tenants with a move-in date and monthly rate. The system links every bill to the right tenant automatically.
Generate bills each month
Create a rent bill and utility bill per tenant. Set amounts and due dates. It takes under a minute per tenant.
Record payments as they come in
When a tenant pays — cash, GCash, Maya, or bank transfer — mark the payment on their bill. Partial payments are tracked. Overdue balances flag themselves.
Manual billing vs. using Smapey
Manual billing
With Smapey
Try the boarding house billing system for free
Free plan available. Issue your first rent and utility bills in under 10 minutes.
Get started freeMore from Boarding House Manager
Guides and tools to help you make the most of Boarding House Manager.
Boarding House Manager Guide
Step-by-step guide to setting up rooms, registering tenants, creating tenancies, issuing rent and utility bills, and reading the dashboard.
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A sample boarding house business plan for the Philippines — target market, pricing model, operations plan, and management system.