How to use Smapey Inventory & POS Manager

Open Products in the dashboard and start with Categories — Beverages, Snacks, Household, Cleaning Supplies, or whatever fits your store. Categories keep your catalog organized and make it faster to find products at the POS.

Inside each category, click Add Product. Give it a name, SKU, barcode (optional), selling price, cost price, and initial stock quantity. Set a reorder threshold — when stock drops to or below this number, a low stock alert will appear on your dashboard.

Upload a product photo if you want a visual reference at the POS. This is especially useful in stores with many similar-looking items.

Open the Suppliers tab inside Products and add your regular suppliers — name, contact person, phone number, email, and address. You can add notes for any special terms or details.

When you create or edit a product, you can link it to a supplier. This means when a low stock alert fires, you can see immediately who to call or message to reorder.

Open the POS screen. Products are shown in a grid filtered by category. Tap a product to add it to the cart. You can also type a quantity directly or use the + and − buttons — useful for large quantities.

Apply a discount in the Discount field if needed. Select the payment method: Cash, GCash, Maya, Bank, or Other. For cash payments, enter the amount tendered and the change is calculated automatically.

Tap Checkout. The sale is recorded, stock is deducted from inventory, and a receipt modal pops up with the sale summary, total, and change amount.

Open any product and use the Adjust Stock button to log a RESTOCK (adding stock from a supplier delivery) or an ADJUSTMENT (correcting a discrepancy, writing off spoilage, etc.).

Enter the quantity, choose the type, add a reason, and save. All stock movements are logged so you have a full audit trail and can see how stock levels changed over time.

The Dashboard shows today's total revenue, number of sales, and any products currently below their reorder threshold. Hit Refresh any time to pull the latest numbers.

The Analytics page shows a 7-day revenue trend line chart, a horizontal bar chart of your top-selling products by quantity, and a pie chart breaking down sales by payment method.

Plan Usage shows how many products and sales you've used against your plan's limits — useful if you're on the Free plan and approaching your cap.