Inventory management system examples for every store type.
A sari-sari store tracking 40 products. A boutique watching stock on 120 SKUs. A hardware shop reordering nuts and bolts before they run out. These are real inventory management system examples, and Smapey handles all of them, free.
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Point of Sale
Ring up sales in seconds
Tap a product to add it to the cart, adjust quantities, apply a discount, and check out. Cash change is calculated automatically and stock is deducted the moment the sale completes.
- Tap-to-add product grid
- Automatic change calculation
- Stock deducted in real time
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Barcode Scanner
Scan products with your phone
No barcode gun needed. Point your phone camera at any product barcode to add it to the cart at the POS, or to auto-fill the barcode when adding a new product. Works with EAN, UPC, Code 128 and more.
- Use your phone, no extra hardware
- Find products fast at checkout
- Auto-fill barcodes when adding stock
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QR Payment
Accept GCash, Maya & bank QR
Upload your payment QR code once. When a customer chooses QR at checkout, it appears full-screen with the exact total, they scan, pay, and you confirm. No third-party fees, no extra apps.
- Works with any QR, GCash, Maya, banks
- Shows the exact amount to pay
- Confirm payment to complete the sale
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Dashboard & Profit
Know your profit at a glance
Your dashboard shows today's revenue, profit, sales count, and low-stock alerts in one view. Profit is calculated from the cost price recorded at each sale, so the numbers stay accurate over time.
- Today's profit, live
- Low-stock alerts before you run out
- 7-day revenue trend & top sellers
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Customers & Utang
Never lose track of who owes you
Sell to a suki on utang straight from the POS and the balance is recorded against their name, no notebook to reconcile later. Take payments as they come in and each sale settles itself, oldest debt first.
- Utang recorded at checkout
- Payments clear the oldest debt first
- Total receivable on your dashboard
Worked examples
What the same system looks like in four different shops
Feature lists read the same everywhere. What is useful is seeing which features actually carry the day in a particular kind of store.
Sari-sari store
High transaction count, low value per sale, and a lot of suki credit. The utang ledger and the change calculator do the heavy lifting here; barcode scanning matters less when much of the catalogue is loose goods you know by sight.
Hardware store
Hundreds of items that look alike and a real cost to stocking out. Barcode scanning, reorder thresholds, and a supplier linked to each product are the difference between a fast counter and a slow one.
Mini grocery
Fast-moving goods on margins thin enough that mispricing hurts. Capturing cost price at the point of sale keeps the profit figure honest, and the top-sellers report tells you what to keep deep.
Boutique or specialty shop
Fewer items, higher value, and customers who come back. Product photos taken in the app make the catalogue browsable, and customer history turns a one-time buyer into a regular you can recognize by name.
Inventory System Examples
How different stores use an inventory management system
Whether you sell beverages, clothes, or hardware, the core job is the same: know what you have, know when to reorder, know what's selling, and know who still owes you.
Product Catalog
Add products with names, SKUs, barcodes, selling prices, cost prices, and photos. Organize by category and link each item to a supplier. Toggle active or inactive any time.
Point of Sale (POS)
Tap a product to add it to the cart, adjust quantities by typing or using +/− buttons, apply a discount, choose a payment method, enter cash tendered, and the change calculates automatically.
Low Stock Alerts
Set a reorder threshold for any product. When stock drops at or below that level, an alert appears on your dashboard so you can restock before you run out.
Supplier Management
Keep a contact list of your suppliers - name, contact person, phone, email, and address. Link products to suppliers so you always know who to call when stock runs low.
Customer Records & Utang
Keep a customer list with phone, address, and an optional credit limit. Sell on utang straight from the POS, see who owes what at a glance, and record payments as they come in. Unlimited customers on every plan, including free.
Stock Movement History
Every restock, sale, adjustment, and voided sale is logged with the date, quantity, supplier, and your note. Filter by product or movement type to answer "where did my stock go?" in seconds.
Stock Adjustments
Log a supplier delivery as a restock, or run a stock take and enter the quantity you actually counted, Smapey works out the difference and records it. Spoilage, breakage, and miscounts all leave a trail.
Sales History
Every completed sale is logged with its items, totals, payment method, and sale number. Filter by date or method, open any sale to view the full breakdown, or void it if needed.
Sales Analytics
7-day revenue trend, top-selling products, payment method breakdown, and plan usage on one analytics screen. All charts refresh automatically with every new sale.
Team Access
Invite staff as Admin or Member and control which features each role can access - cashier staff get POS access, managers get analytics and product management.
Camera Barcode Scanner
Tap the scan icon next to the Barcode field and point your phone camera at any product. EAN-13, EAN-8, UPC-A, Code 128, and more are detected instantly - no manual typing needed.
In-App Camera Capture
Take a product photo directly from your phone camera without leaving the app. Tap Take Photo, point, and shoot. Switch between front and back camera with one tap.
QR Payment
Upload your GCash, Maya, or bank QR code once. At checkout, selecting QR instantly shows your QR code for the customer to scan - then you confirm payment received to complete the sale.
Profit Tracking
See today's profit on the dashboard and per-sale profit in your sales history. Profit is calculated from the cost price recorded at the time of sale - stays accurate even if you change prices later.
How it Works
Up and running in minutes
Add your products
Create categories first (beverages, snacks, cleaning supplies) then add products with price, cost, stock, and a reorder threshold. Scan the barcode with your phone camera to fill it in instantly, and snap a product photo directly from the camera.
Set up suppliers
Add your regular suppliers and link products to them. When stock runs low and an alert fires, you know exactly who to contact to restock.
Ring up sales on POS
Open POS, scan a barcode or tap a product to add it to the cart. Choose Cash (enter amount tendered, change auto-calculated) or QR (your QR code pops up for the customer to scan). Selling to a suki on utang? Pick the customer, enter how much they're paying now, and the rest is recorded as their balance.
Track revenue, profit & utang
Your dashboard shows today's revenue, profit, sales count, low stock items, and how much utang is still out there. The Analytics page shows your 7-day revenue trend and top sellers, and the Customers page shows exactly who owes what.
Pricing
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The free plan stays free forever.
FAQ
Common questions
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