Inventory management systems made simple.
Most inventory management systems are over-engineered and overpriced. Smapey gives small stores real-time stock tracking, low stock alerts, a built-in POS, and daily revenue summaries, without the complexity or the cost.
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Point of Sale
Ring up sales in seconds
Tap a product to add it to the cart, adjust quantities, apply a discount, and check out. Cash change is calculated automatically and stock is deducted the moment the sale completes.
- Tap-to-add product grid
- Automatic change calculation
- Stock deducted in real time
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Barcode Scanner
Scan products with your phone
No barcode gun needed. Point your phone camera at any product barcode to add it to the cart at the POS, or to auto-fill the barcode when adding a new product. Works with EAN, UPC, Code 128 and more.
- Use your phone, no extra hardware
- Find products fast at checkout
- Auto-fill barcodes when adding stock
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QR Payment
Accept GCash, Maya & bank QR
Upload your payment QR code once. When a customer chooses QR at checkout, it appears full-screen with the exact total, they scan, pay, and you confirm. No third-party fees, no extra apps.
- Works with any QR, GCash, Maya, banks
- Shows the exact amount to pay
- Confirm payment to complete the sale
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Dashboard & Profit
Know your profit at a glance
Your dashboard shows today's revenue, profit, sales count, and low-stock alerts in one view. Profit is calculated from the cost price recorded at each sale, so the numbers stay accurate over time.
- Today's profit, live
- Low-stock alerts before you run out
- 7-day revenue trend & top sellers
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Customers & Utang
Never lose track of who owes you
Sell to a suki on utang straight from the POS and the balance is recorded against their name, no notebook to reconcile later. Take payments as they come in and each sale settles itself, oldest debt first.
- Utang recorded at checkout
- Payments clear the oldest debt first
- Total receivable on your dashboard
Choosing a system
Four kinds of inventory management system, and who each one suits
The term describes everything from a paper ledger to enterprise software costing more per month than a small shop clears in profit. The honest answer is that the right one depends on your size.
The notebook
Free, instant, and genuinely fine until more than one person is selling or you carry more products than you can hold in your head. It fails quietly: the count drifts a little at a time, and you only find out during an inventory.
The spreadsheet
A real step up, and adequate for a slow-moving catalogue. It breaks when two people need it at once, when you are away from the computer, or when a formula gets overwritten and nobody notices for a month.
Cloud POS with inventory built in
Stock, sales, and customers in one place, reachable from a phone at the counter. This is where Smapey sits and where most small retail shops land, because the selling and the counting are the same act.
ERP and warehouse systems
Purchase orders, multi-site transfers, demand forecasting, and an implementation project to match. Worth it if you run distribution across locations. Considerable overkill for a shop with one counter.
Inventory Management Systems
What a good inventory management system actually needs
You need to know what you have, when to reorder, and what's selling. Smapey does exactly that, nothing more, nothing less.
Product Catalog
Add products with names, SKUs, barcodes, selling prices, cost prices, and photos. Organize by category and link each item to a supplier. Toggle active or inactive any time.
Point of Sale (POS)
Tap a product to add it to the cart, adjust quantities by typing or using +/− buttons, apply a discount, choose a payment method, enter cash tendered, and the change calculates automatically.
Low Stock Alerts
Set a reorder threshold for any product. When stock drops at or below that level, an alert appears on your dashboard so you can restock before you run out.
Supplier Management
Keep a contact list of your suppliers - name, contact person, phone, email, and address. Link products to suppliers so you always know who to call when stock runs low.
Customer Records & Utang
Keep a customer list with phone, address, and an optional credit limit. Sell on utang straight from the POS, see who owes what at a glance, and record payments as they come in. Unlimited customers on every plan, including free.
Stock Movement History
Every restock, sale, adjustment, and voided sale is logged with the date, quantity, supplier, and your note. Filter by product or movement type to answer "where did my stock go?" in seconds.
Stock Adjustments
Log a supplier delivery as a restock, or run a stock take and enter the quantity you actually counted, Smapey works out the difference and records it. Spoilage, breakage, and miscounts all leave a trail.
Sales History
Every completed sale is logged with its items, totals, payment method, and sale number. Filter by date or method, open any sale to view the full breakdown, or void it if needed.
Sales Analytics
7-day revenue trend, top-selling products, payment method breakdown, and plan usage on one analytics screen. All charts refresh automatically with every new sale.
Team Access
Invite staff as Admin or Member and control which features each role can access - cashier staff get POS access, managers get analytics and product management.
Camera Barcode Scanner
Tap the scan icon next to the Barcode field and point your phone camera at any product. EAN-13, EAN-8, UPC-A, Code 128, and more are detected instantly - no manual typing needed.
In-App Camera Capture
Take a product photo directly from your phone camera without leaving the app. Tap Take Photo, point, and shoot. Switch between front and back camera with one tap.
QR Payment
Upload your GCash, Maya, or bank QR code once. At checkout, selecting QR instantly shows your QR code for the customer to scan - then you confirm payment received to complete the sale.
Profit Tracking
See today's profit on the dashboard and per-sale profit in your sales history. Profit is calculated from the cost price recorded at the time of sale - stays accurate even if you change prices later.
How it Works
Up and running in minutes
Add your products
Create categories first (beverages, snacks, cleaning supplies) then add products with price, cost, stock, and a reorder threshold. Scan the barcode with your phone camera to fill it in instantly, and snap a product photo directly from the camera.
Set up suppliers
Add your regular suppliers and link products to them. When stock runs low and an alert fires, you know exactly who to contact to restock.
Ring up sales on POS
Open POS, scan a barcode or tap a product to add it to the cart. Choose Cash (enter amount tendered, change auto-calculated) or QR (your QR code pops up for the customer to scan). Selling to a suki on utang? Pick the customer, enter how much they're paying now, and the rest is recorded as their balance.
Track revenue, profit & utang
Your dashboard shows today's revenue, profit, sales count, low stock items, and how much utang is still out there. The Analytics page shows your 7-day revenue trend and top sellers, and the Customers page shows exactly who owes what.
Pricing
Start free. Upgrade when ready.
The free plan stays free forever.
FAQ
Common questions
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The inventory management system your store actually needs.
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