Catering Management and Billing System
in one dashboard
Smapey combines catering management and billing in one place. Handle bookings, packages, payment milestones, supply costs, and staff assignment — without switching between tools or maintaining separate records.
Why catering management and billing belong in the same system
Most catering businesses manage their operations in one place (a notebook, a spreadsheet, or a group chat) and track billing in another (receipts, another spreadsheet, or manually). The result is always the same: something slips through the cracks. A milestone goes unrecorded. A balance isn't followed up on. A payment is forgotten.
A catering management and billing system solves this by keeping operational records and financial records in the same place. When you create a booking, you set the packages. When you set the packages, the expected revenue is established. When you create milestones, they're tied to that booking. When you record a payment, it updates the dashboard.
This is how Smapey works: management and billing are not separate modules — they're the same workflow. Every booking has a payment trail, and every payment trail traces back to a specific event.
Management and billing features
Every feature works together — bookings, packages, milestones, and revenue tracking in one connected system.
Payment Milestones per Booking
Split each booking's total into milestones — reservation fee, partial payment, and final balance. Each milestone has an amount, due date, and payment status. Outstanding balances show on the dashboard automatically.
Booking-Linked Billing
Every payment is tied to a specific booking. No standalone invoices floating in a spreadsheet — collections are always linked to the event they belong to.
Package-Based Pricing
Attach catering packages with price per head to each booking. The system calculates the expected total automatically — no manual computation per inquiry.
Revenue Dashboard
See total revenue this month, payments collected, pending milestones, and overdue amounts — all on one screen. Monthly trend chart so you can see peak and slow seasons.
Supply Cost Tracking
Maintain a supply catalog with unit costs to estimate procurement expenses per event. Know your food cost before you finalize a booking.
Staff & Operations
Assign staff per booking, track event status from Pending to Completed, and get auto-settlement of outstanding milestones when a booking is marked done.
How milestone billing works in practice
Create a booking for the event
Add the client, event date, venue, and guest count. Attach your catering packages — the expected revenue is visible immediately.
Set up payment milestones
Add milestones for the booking — typically a reservation deposit (20–30%), a mid-payment before the event, and the final balance on event day. Each milestone has a due date and amount.
Record collections as they come in
When a client pays, mark the milestone as paid, log the method (GCash, Cash, Maya, Bank Transfer), and record the date. Partial payments are tracked automatically.
See your revenue position at a glance
The dashboard shows total collected this month, pending milestones, overdue amounts, and your monthly revenue trend — all updated in real time.
Complete catering management and billing — free
Frequently asked questions
Catering management and billing — free to start
Set up your first booking, attach a package, create your payment milestones, and track collections — all in one dashboard. No credit card, no setup fee.
Get started freeMore from Catering Manager
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