Catering Management and Billing System
in one dashboard
Smapey combines catering management and billing in one place. Quote the client, book the date, plan the food, collect payments milestone by milestone, and pay your staff, without switching between tools or keeping separate records.
Features
Everything you need
Payment Milestones per Booking
Split each booking's total into milestones - reservation fee, partial payments, and the balance. Each milestone has an amount, due date, and status, and overdue ones are flagged automatically.
Quotes with a Payment Schedule
Send a quote link with the full bill and payment schedule. The client accepts with their name, so you collect against amounts they agreed to.
Booking-Linked Billing
Every payment is tied to a specific booking. No standalone invoices floating in a spreadsheet - collections are always linked to the event they belong to.
Package-Based Pricing
Attach catering packages with price per head to each booking and the total is calculated for you. Change the headcount and the total follows.
Charges & Discounts
Add transport, styling, or extra staff to the bill, or subtract a discount. The Payments tab tells you when the schedule no longer adds up to the new total.
Recipes & Food Cost
Recipes priced from your supply catalog give each package a food cost per guest, and each booking compares estimated vs. actual spend against its total.
Staff Payouts
Set a rate per person per event, mark attendance, and see who you still owe for past events. Per-event pay, not payroll.
Event Calendar
See every event on a month calendar with a daily event limit, so you don't take a booking you can't deliver.
Revenue Dashboard
See revenue collected this month and how many payments are pending or overdue on one screen, with a monthly trend chart for peak and slow seasons.
Pricing
Start free. Upgrade when ready.
The free plan stays free forever.
FAQ
Common questions
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