Boarding House Management System
for Philippine Landlords
Smapey is a boarding house management system that replaces paper records and spreadsheets with a clean dashboard for rooms, tenants, rent billing, utility billing, and occupancy tracking.
What is a boarding house management system?
A boarding house management system is software that helps boarding house owners and landlords in the Philippines manage the full lifecycle of their rental property — from setting up rooms and registering tenants, to issuing monthly rent and utility bills, recording payments, and monitoring occupancy.
Most Philippine boarding house owners still track tenants in a notebook, record payments on paper, and calculate occupancy manually. A boarding house management system like Smapey replaces all of that with a single digital dashboard — accessible from any device, no installation required.
Whether you run a 5-room boarding house near a university or a 50-room property in the city, the system works the same way: rooms, tenants, bills, payments — all tracked automatically so you can focus on running the property, not doing paperwork.
Key modules of the system
Every module works together — rooms feed into tenancy, tenancy feeds into billing, billing feeds into the dashboard.
Room Management
Add rooms with name, floor, capacity, and monthly rate. Activate or deactivate rooms — occupancy recalculates automatically.
Tenant Registration
Store complete tenant profiles — name, contact, emergency contact, and ID info. Searchable records, no paper folders.
Tenancy Management
Assign tenants to rooms with a move-in date and agreed monthly rate. Record move-outs and the room is freed instantly.
Rent Billing
Generate monthly rent bills per tenant. Record payments — full or partial — and track outstanding balances automatically.
Utility Billing
Create separate electricity, water, and internet bills per tenant per month. Keeps rent and utilities clearly itemized.
Occupancy Dashboard
Real-time view of occupancy rate, overdue bills, rent collected, and utility collected. Monthly revenue trend chart included.
Who needs a boarding house management system?
Boarding house owners near universities
Manage student tenants with monthly billing, utility tracking, and move-in/move-out records — all in one place.
Dormitory operators in the city
Track multiple rooms across floors, separate rent and utilities, and monitor occupancy rate from a single dashboard.
Bedspace landlords in Metro Manila
Issue monthly bills, record GCash and cash payments, and see exactly who has paid and who hasn't.
Property owners managing multiple units
Add all your rooms, assign tenants, and get a complete picture of collections and overdue accounts at a glance.
Frequently asked questions
Try the boarding house management system for free
Set up rooms, register tenants, and issue your first rent bill in under 10 minutes. No credit card. No IT setup.
Get started freeMore from Boarding House Manager
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Boarding House Manager Guide
Step-by-step guide to setting up rooms, registering tenants, creating tenancies, issuing rent and utility bills, and reading the dashboard.
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